First time event organizer…any ideas?
April 6, 2010 by
Filed under company event ideas
My boss has asked me to put together a big event catering approximately 100 attendees. The event will be held in our company’s president’s mansion. I’ll need about 4 to 5 waiters, 1 to 2 cooks (specializing in Mexican cuisine), 2 to 3 valet parking attendants, Cuban Musicians, an authentic Mexican Mariachi, and an interior decorator. Given that I’ve never put something like this together, would you be so kind to offer me your recommendations as to what companies I should contact (preferably someone you’ve worked with)? Any other suggestions are greatly appreciated as well.
Write everything you need to do on paper. Also, put your budget on the side.
Budget everything accordingly–are you going to have a raffle? Anything other than muscians?
Also, I would be interested in knowing why you NEED an interior decorator and both Cuban musicians AND a Mexican Mariachi. It seems a bit much for such a small venue.
Yes, it’s small compared to some things.
Also, you never mentioned where you are (i.e. the companies will matter) and what else you want to do.
Ask around. Set your budget and stick with it. Do you want a buffet? A sit-down meal? What?
You need to get this ALL settled before you start calling around. Also, you need interview at LEAST 3 vendors with each requirement–you say you want 1-2 cooks–why? Why not hire a restaurant?
It seems that what you want and what your budget may allow are two VERY different things.
Also, leave at least 10% EXTRA for things you never thought of.
If you’ve never done this before, you need to give yourself time and simplify it. That doesn’t mean you should hire people to do the work for you. Why do you need an interior designer for setting up table clothes and a center piece? Not so difficult if you look around.